Going Paperless in Dallas

Here’s How Going Paperless Can Help Your Dallas Business

Use this checklist before you encounter the pitfalls associated with converting to a paperless office.  It’s our goal to help you make a well-informed decision.

• Digital documents are easier to use

Does it take you forever to find a file in your current document management system?  Use indexing to make finding digital documents easy.  You can find what you need with a quick keyword search and distribute documents with one click!

• Hiring a document scanning service might not be an effective solution for your business

There are lots of steps involved in a document scanning & conversion project- it’s critical to ensure the system you’re migrating to is as functional as your current system.  You need  to be up-to-date on all the different items that you can add on to a conversion project to make life easier- here’s just a few:

• Offsite document storage for inactive file

• Upgrades to existing computers in your network

• Ongoing costs for scanning active files and new hard-copy documents you create

• Other items needed to make the system functional and optimal

Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better. It’s also important to have a good idea of how many documents you want to convert- the more documents you have, the more your project will cost.

• Lost productivity is probably abundant in your current Document Management System (DMS)

Ineffective filing and storage wastes employee man hours.  Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity. A paperless office in Dallas eliminates this frustrating process and gives you the ability to find documents quickly and easily.

• Hard-Copy documents aren’t as secure as you might think….

Data breaches due to low-tech hacks happen a lot more frequently than you might think. A digital document management system and digital documents are encrypted, and you can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.  Don’t let a corporate spy or identity thief get a hold of your confidential information.